JOB POSTING
POSTED: February 14, 2025 |CLOSES: March 3, 2025
POSITION: Administrative Assistant
SALARY RANGE: Commensurate with Qualifications and Experience
SUPERVISOR: Nisga’a Fisheries and Wildlife Manager
HOURS: 35 hours per week | TERM: Permanent Full-Time | LOCATION: New Aiyansh, B.C.
JOB SUMMARY: The Administrative Assistant provides clerical, operational and administrative support in order to maintain reports, records and documentation for the Nisga’a Fisheries and Wildlife, administrative files and financial records for the department. The Administrative Assistant is required to have a good understanding of the services of the directorate.
Duties:
• Under the direction of Fisheries Manager, the Administrative Assistant provides a full range of clerical, operational and administrative assistance to the Fisheries Manager and the Fisheries staff;
• Maintain an efficient filing system and maintain confidential information for the department;
• Provide assistance to implement, maintain and update various databases, records and reports for the department;
• Coordinating, tracking and documentation of projects within the directorate;
• Coordinate reporting materials required for Nisga’a Fish & Wildlife Committee and ensure all reports are prepared on a timely basis;
• Coordinate reporting materials for NLG Executive monthly meetings and liaise with Manager of Executive Services to the CEO;
• Track and direct incoming mail/faxes and acknowledge receipt of correspondence;
• Generate POs, process invoices, coordinate department time and leave records, obtain authorization for payment;
• Draft correspondence, communication notices etc. and take/produce meeting minutes as required;
• Assist in preparation of arranging meetings, book travel / accommodation as required and prepare itineraries;
• Assist with maintaining adequate inventory of stationery and supplies; Other related duties.
EDUCATION:
• Grade 12 or GED equivalent required;
• Post-Secondary education in Business or Administration preferred
EXPERIENCE:
• Minimum of five years of combined clerical, administrative and receptionist experience required
SKILLS/ABILITIES:
• Good understanding of the Nisga’a Fisheries and the professional staff work requirements;
• Strong written and verbal communication skills with ability to work effectively with a variety of audiences;
• Ability to maintain positive client relations under possible adverse circumstances;
• Ability to prioritize and manage a workload which often includes multiple competing demands;
• Dynamic, proven ability to engage others and work in a team environment; Highly organized and structured, with attention to detail;
• Proficient use of standard Microsoft applications; Must possess a positive, friendly attitude and a strong work ethic;
• Knowledge of the Nisga’a Treaty an asset; Ability to understand and speak or familiarity with Nisga’a language and culture an asset.
The successful candidate will be required to have/complete/provide:
1. A valid BC Drivers’ license with recent drivers’ abstract
2. Three recent work related references;
3. The successful candidate will be subject to a criminal record check.
Applicants are required to submit a resume with cover letter describing their qualifications and related experience prior to 5:00 pm on March 3, 2025.
We thank all applicants for their interest, however, only those selected for an interview will be contacted. Please be advised that social media checks are part of the recruitment process. APPLICATIONS MAY BE DIRECTED TO:
Nisga’a Lisims Government
Attention: Human Resources Department
2000 Lisims Drive, New Aiyansh, B.C., V0J 1A0
Email: hr@nisgaanation.ca
